As a small business owner, travel often plays a key role in how you grow—meeting new partners, exploring expansion opportunities, or investing in your professional development. But here’s the part many overlook: much of that travel could be tax-deductible. When done right, deducting business travel expenses can help reduce your taxable income and free up cash for reinvestment. But “done right” is the key phrase.
Here’s how to know what qualifies, what’s off-limits, and how to structure your records to stay compliant and maximize your deductions.
The IRS allows you to deduct “ordinary and necessary” expenses incurred while traveling for business. That includes things like airfare, hotel stays, rental cars, ride shares, and meals. But those deductions must tie clearly to a business purpose.
What doesn’t qualify: tacking a few vacation days onto the trip and trying to deduct the whole thing. The IRS draws a hard line between personal and business expenses.
Getting the deduction is one thing. Keeping it in the event of an audit? That’s all about documentation. Here’s what you’ll want to hold onto:
If others are traveling with you—like a spouse or child—you’ll need to prove they were actively involved in the business purpose of the trip to deduct their costs. Most of the time, personal travel companions’ expenses are not deductible.
Recent changes to IRS rules allow 50% of most business meals to be deducted again. (There was a temporary 100% window during COVID-era relief.) Just make sure they meet the criteria: a legitimate business discussion, with a client or team member, and ideally, at a restaurant.
It’s easy to miss out on deductions when you’re moving fast. Here are a few ways to make business travel a tax-saving strategy:
If travel plays a role in how you grow your business, it should play a role in how you reduce your tax bill. By understanding what counts, documenting properly, and working with a CPA, you can legally deduct travel expenses and keep more of your money working for you.
Schedule a consultation with Nth Degree CPAs today and get a tax strategy that covers every mile. Let’s make your next business trip a smart financial move.
Website imagined and executed by RivalMind.
All Rights Reserved | Nth Degree CPAs